File Layout Explained

At The Share Group, we pride ourselves on providing comprehensive and detailed seller leads to real estate agents. Our file layout is meticulously designed to ensure you have all the necessary information at your fingertips. Here's a breakdown of our standard file layout:

1. Lead Type: This column identifies the type of lead, such as 'homesPhones' or 'absentee', indicating the nature of the lead source.

2. Owner Information: This section includes multiple columns providing detailed information about the property owner:

   • Owner-First, Owner-Middle, Owner-Last: The full name of the property owner.
   • Owner-Address, Owner-City, Owner-State, Owner-Zip, Owner-Zip4: Complete postal address of the owner.
   • Owner-Phone, Owner-PhoneType, Owner-PhoneDNC: Primary phone number, its type (e.g., Wireless, Landline), and Do Not Call (DNC) status.
   • Owner-Phone2, Owner-PhoneType2, Owner-PhoneDNC2: Secondary phone number with its type and DNC status.
   • Owner-Email: Email address of the property owner.
     
   
   

3. Property Information: These columns provide details about the property in question:

   • Property-Address, Property-City, Property-State, Property-Zip, Property-Zip4: Full address of the property.
   • Sale-Price, Sale-Date: Information about the sale price and date if available.
   
   

4. Additional Details: This section offers more in-depth information about the owner and the property:

   • Exact-Age, Marital-Status, Children-Present: Demographic details of the owner.
   • Home-Value, Loan-to-Value: Financial details related to the property.
   • Length-of-Residency, Year-Built: Information about the duration of the owner's residency and the year the property was built.
   • Est-Income: Estimated income of the property owner.
   • Bedrooms, Bathrooms, Square-Feet: Details about the property's size and features.
   
   

5. Absentee Information: For absentee leads, additional details about the alternate address or contact information are provided.

This layout is designed to provide a comprehensive view of each lead, helping real estate agents to quickly assess and act upon the information. For any further clarification or assistance, feel free to contact our support team.

Additional Fields Available Upon Request

• • ABSENTEE OWNER: A code indicating the owner of the property does not reside at the property.

  • ADDRESS INDICATOR: A field indicating the source of the property location data, whether directly from a county/local source or derived from the owner's mailing address.

  • APN SEQUENCE NBR: A unique internal sequence number assigned to an Assessor's Parcel Number to maintain its uniqueness, especially in cases where multiple parcels may have similar or identical APNs.

  • APT UNIT NUMBER: The specific unit or suite number within a multi-unit building or complex.

  • ASSD/MKT/APPR TOTAL/LAND/IMPROVEMENT VALUE: The assessed, market, and appraised values of the total property, land, and improvements.

  • CARRIER CODE: A four-digit number used by mail carriers to identify a specific delivery route. More information can be found on the USPS website.

  • CENSUS TRACT: A geographic region defined for the purpose of taking a census. It usually includes Census Tract numbers, Block numbers, and Block Suffixes, as established by the U.S. Department of Commerce.

  • CITY: The name of the city associated with the property's location.

  • COUNTY USE 1: The primary land use category of a parcel as determined by the county or local taxing authority.

  • COUNTY USE 2: A secondary land use category for a parcel, also determined by the local taxing authority.

  • DIRECTION: The directional part of an address, often indicating the compass point (e.g., North, South) relative to the street name.

  • DOCUMENT/YEAR: The year in which a document related to a sales transaction was recorded.

  • FIPS CODE: Federal Information Processing Standards codes are numerical identifiers assigned by the National Institute of Standards and Technology. They are used to uniquely identify counties and county-equivalent entities in the United States.

  • FIPS SUB CODE: A secondary classification within a FIPS code, providing additional geographic or administrative detail about a jurisdiction.

  • FORMATTED APN: The Assessor's Parcel Number presented in a standardized format, often including dashes or decimals for easier reading and identification.

  • HOMESTEAD EXEMPT: A designation indicating whether a property owner has qualified for a homestead exemption, which can reduce property taxes for a primary residence.

  • HOUSE NUMBER PREFIX/SUFFIX: Additional elements of a property address that precede (prefix) or follow (suffix) the main house number.

  • LAND USE: A code representing the designated use of a parcel of land, converted from various county land use codes for standardized searching and extraction.

  • LOCATION INFLUENCE: Factors that positively or negatively affect the location of the parcel, such as proximity to water bodies or airports. 

  • MAILING OPT-OUT CODE: A code indicating whether the property owner has opted out of receiving unsolicited mail.

  • MATCH CODE: A code used to match records in a database, with specific meanings detailed in the MATCH TABLE KEY.

  • MODE: The type or category of a street, such as Avenue, Boulevard, etc., as found in Street Designators/Suffixes.

  • MUNICIPALITY NAME: The name of the municipality in which the property is located.

  • NUMBER OF BUILDINGS: The total count of buildings located on the property.

  • ORIGINAL APN: The Assessor's Parcel Number exactly as it was originally recorded or received from the data source.

  • OWNER CORPORATE INDICATOR: A field indicating whether the property owner is identified as a corporation or a business entity.

  • OWNER NAME: The legal name(s) of the owner(s) of the property.

  • OWNER PHONE/OPT-OUT CODE: The phone number of the property owner and a code indicating if they have opted out of phone solicitations.

  • QUADRANT: The quadrant of a city in which the property is located, typically used in grid-layout cities.

  • RANGE: In geographical surveying, this refers to the east or west segment of a grid used to define property locations, typically measured in six-mile intervals from a principal meridian.

  • RECORDING/SALE DATE: The dates on which the sale was recorded and legally completed.

  • SALE PRICE/CODE: The price of the property at the time of sale and a code indicating the nature of the financial consideration.

  • SALES DEED CATEGORY TYPE: The type of deed used in a sales transaction.

  • SALES TRANSACTION CODE: A code identifying specific circumstances or types of sales transactions.

  • SECTION: A specific area within a township, usually one square mile in size, used in public land states for land description.

  • SELLER NAME: The name of the individual or entity selling the property.

  • STATE: The two-letter postal abbreviation for the state in which the property is located.

  • STREET NAME: The official name or number of the street on which the property is located.

  • TAX AMOUNT/YEAR: The total amount of property tax due and the tax year for which it is assessed.

  • TOTAL/LAND/IMPROVEMENT VALUE CALCULATED: The calculated values of the total property, land, and improvements for assessment purposes.

  • TOWNSHIP: A north or south segment in surveying, representing areas typically six miles square, running parallel to a baseline and meridian.

  • TRANSACTION ID: An internal identifier used for tracking specific transactions.

  • UNFORMATTED APN: The Assessor's Parcel Number in its raw, unaltered form, serving as a unique identifier for a parcel of land in property records without any formatting like dashes or dots.

  • VIEW: A description of the view from the property.

  • ZIP CODE: The nine-digit postal code assigned to the property's location by the United States Postal Service.

  • ZONING: Information pertaining to the zoning classification of a parcel as determined by local or county zoning codes, which dictate the permitted uses of the land.